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Welcome to the Foreningen Kongeriget Danmark & Det Forenede Kongerige, The Danish Club, The Danish-UK Association’s (collectively referred as the “Danish UK Association”) privacy notice.
The Danish UK Association respects your privacy and is committed to protecting your personal data.
This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and sign up as a member and tell you about your privacy rights and how the law protects you.
Please use the Glossary to understand the meaning of some of the terms used in this privacy notice.
PURPOSE OF THIS PRIVACY NOTICE
This privacy notice aims to give you information on how the Danish-UK Association collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up to our newsletter, purchase a product or service or take part in a competition.
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
The Danish UK Association referred also as“we”, “us” or “our” in this privacy notice) is the controller and responsible for your personal data.).
Our full details are:
Full name of legal entity: Foreningen Kongeriget Danmark & Det Forenede Kongerige, The Danish Club, The Danish-UK Association (company number: 11124304).
Postal address: 55 Sloane Street, London SW1X 9SR
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
CHANGES TO THE PRIVACY NOTICE AND YOUR DUTY TO INFORM US OF CHANGES
This version was last updated on May 2018.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
THE DATA WE COLLECT ABOUT YOU
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
- Identity Data includes first name, last name, place of work, job title, username or similar identifier,
- Contact Data includes billing address, email address and telephone numbers
- Financial Data includes bank account and payment card details.
- Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
- Profile Data includesyour username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
- Usage Data includes information about how you use our website, products and services.
- Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We also collect, use and share Aggregated Datasuch as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does notdirectly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
We do not collect any Special Categories of Personal Dataabout you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
IF YOU FAIL TO PROVIDE PERSONAL DATA
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a service you have with us but we will notify you if this is the case at the time.
HOW IS YOUR PERSONAL DATA COLLECTED?
We use different methods to collect data from and about you including through:
- Direct interactions.You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
- Register as a member;
- Subscribe to our services;
- Post testimonials and/or comments;
- Post job ads;
- Sign up for events;
- Subscribe to our services or publications;
- Complete surveys;
- Request marketing such as newsletters, events invitations and third-party email offers to be sent to you.
HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where it is neccessary for the performance of the contract, we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email. You have the right to withdraw consent to marketing at any time by contacting us.
PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA
We use information held about you in the following ways:
- To ensure that content from our site is presented in the most effective manner for you and for your computer.
- To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
- To send you by email our monthly newsletters and calendar updates, and event invitations and information.
- To carry out our obligations arising from any contracts entered into between you and us.
- To allow you to participate in interactive features of our service, when you choose to do so.
- To notify you about changes to our service.
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We have established the following personal data control mechanisms:
PROMOTIONAL OFFERS FROM US
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or purchased goods or services from us or if you provided us with your details through direct interactions with us and, in each case, you have not opted out of receiving that marketing.
We will get your express opt-in consent before we share your personal data with any third-party company for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase or other transactions.
CHANGE OF PURPOSE
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below.
- Any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
- External third parties such as:
- Service providers acting as processors based in the UK and US who provide book keeping and invoicing IT, system administration services, ledger systems and payment solutions.
- Professional advisers acting as processors including lawyers, bankers, auditors and insurers based in the UK who provide consultancy, banking, legal, insurance and accounting services.
- Google Analytics based in the US.
- Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Some of our service providers and Google Analytics are based in the US so their processing of your personal data will involve a transfer of data outside the EEA.
Where we transfer your personal data to service providers and Google Analytics based in the US, we will ensure that a similar degree of protection is afforded to it by ensuring that they are part of the Privacy Shield, which requires them to provide similar protection to personal data shared between the Europe and the US.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
All information you provide to us is stored on our secure servers. Any payment transactions will be made through a secure third-party payment processor.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
HOW LONG WILL YOU USE MY PERSONAL DATA FOR?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
YOUR LEGAL RIGHTS
Under certain circumstances, you have the following rights under data protection laws in relation to your personal data:
- Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
If you wish to exercise any of the rights set out above, please contact us.
NO FEE USUALLY REQUIRED
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
WHAT WE MAY NEED FROM YOU
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
TIME LIMIT TO RESPOND
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by Contacting us
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Terms Of Website Use
Terms & Conditions
These Terms and Conditions (Terms) govern your relationship with the Danish-UK Chamber of Commerce of 55 Sloane Street, London SW1X 9SR, a company limited by guarantee and registered in England and Wales with number 2416078 (“the Chamber”, “we”, ”us”, “our”).
1. Applications for Membership
1.1 Membership of the Chamber is open to business either public or private or individuals in a business environment.
1.2 Membership applicants are subject to approval by the Chamber Council at first coming council meeting.
1.3 Individual and student/trainee Members must send their Curriculum Vitae to firstname.lastname@example.org upon registration for review by the Chamber Council.
1.4 Whenever you provide information to us, you agree to:
1. Provide us accurate and complete information;
2. Maintain and promptly update such information to keep it accurate and complete.
2. Membership categories
2.1 Advisory Board Membership
2.1.1 The role of the Advisory Board is to provide guidance to the Council of the Chamber on its overall strategy and organisation.
2.1.2 The Council of the Chamber likes to draw on collective experience, insights, and vision of our corporate members, allowing the Chamber to position itself for current and future challenges, and help provide a higher level of support and benefits to its Members.
2.2 Large Corporate Membership
2.2.1 It enables every employee of the registered entity to take part in the Chamber events at Member discounted rates, to bring guests and clients along at Member discounted rates for most events. Employees will receive the Chamber monthly newsletters and can take advantage of corporate agreements.
2.2.2 Member’s company name listed as a member of the DUCC. Corporate members are entitled to be profiled on our website and in our newsletter after joining.
2.3 Small Corporate Membership
2.3.1 Only companies with a maximum of two employees are allowed to join this membership.
2.3.2 Small Corporate Members have the same benefits as for Large Corporate Membership.
2.4 Individual Membership
2.4.1 This membership is designed for individuals only.
2.4.2 This membership enables them to take advantage of the same benefits as for corporate members with the exception that Members will not be profiled in the Chamber newsletter. Instead the Chamber offers such Members to have their name listed on the Chamber website with a link to their public LinkedIn profile.
2.5 Student/Trainee Membership
2.5.1 This scheme is meant for individuals undertaking an unpaid type of education or unpaid trainee/internship.
2.5.2 Student/Trainee Members have the same benefits as for corporate members with the exception that they will not be profiled in the Chamber newsletter. Instead the Chamber offers Members to have their name listed on the Chamber website with a link to their public LinkedIn profile.
3. Membership fees
3.1 You agree to pay an annual payment (Annual Subscription) to the Chamber, the sum of which is set by the Chamber from time to time.
3.2 Individual and Student/Trainee Membership are valid from the day of payment. Your Annual Subscription is automatically renewed each year on the anniversary of your membership. We automatically bill your credit card unless you cancel your Annual Subscription by given us 30 days written notice prior to the anniversary of your membership.
3.3 Advisory Board Membership, Large and Small Corporate Memberships follow the calendar year. Memberships entered from 1st July 2015 and onward include the rest of the running month plus 1 year.
4.1 You are entitled to terminate your membership at any time by given us at least [1 month] written notice to the address set out therein.
4.2 The Chamber reserves the right to terminate, in its sole discretion, your membership at any time without notice if, in particular:
4.2.1 You (in the opinion of the Chamber) behave inappropriately towards other Members or towards the Chamber;
4.2.2 You (in the opinion of the Chamber) bring the Chamber into disrepute or behave in any manner which seems likely to do so;
4.2.3 You fail to comply with clause 3.1;
4.2.4 You fail to comply with relevant UK or Danish legislation currently in force.
4.3 For the avoidance of doubt, you will not be entitled on termination of your membership to any refund, either in full or part, of any annual subscription that you have paid.
In the unlikely circumstance that changes have to be made to any event, we reserve the right to make any such changes to the list of activities, speakers, facilities, date or time.
We reserve the right to use third parties in organising our events in order to offer the best possible service.
We reserve the right to charge you at cost for any damage caused by you or any guest or attendee whose attendance is booked and/or paid for by you to the premises where the event is held.
2. Event bookings
2.1 These Terms shall apply to all events organised by us and no variation to these Terms shall be valid unless we agree to it in writing. By making a booking request to attend one of our events you confirm your acceptance of these Terms.
2.2 Your booking request is an offer by you to enter into a binding contract with us, which we are free to accept or decline at our absolute discretion. We will contact you to confirm the booking at which point a contract will come into existence between us.
2.3 Your booking is only valid once adequate payment has been arranged prior to the event, unless otherwise individually agreed with the chamber.
3.1 Cancellation by you
3.1.1 Where otherwise not specifically stated for the individual events and if you wish to cancel a booking, you should notify us of your cancellation more than 72 hours prior to the event to receive a full refund less a £5 administration charge. If you cancel 72 hours or less prior to the event you will be charged the full price of the event.
3.1.2 Participants may be substituted, provided the Chamber is notified in due course and at the discretion of the Chamber.
3.2 Cancellation by us
3.2.1 We will use our best endeavours to provide the events on the dates specified, however if we need to cancel an event we will give you as much notice as possible. In these circumstances and subject to clause 3.3 we will either refund the price of the event in full or, if you would prefer, we will put your payment towards another event. Please be advised that we cannot be held responsible for any travel or other related costs incurred should an event be postponed or cancelled.
3.2.2 We reserve the right to amend or cancel your booking at any time. if your booking is cancelled we will refund any fees paid except in case of Force Majeure.
3.3 Force Majeure
3.3.1 No refund of fees already paid is available where an event is cancelled for a reason that is beyond reasonable control of the Chamber (including but not limited to industrial dispute affecting any third party, governmental regulations or action, military action, fire, flood, disaster, civil riot, acts of terrorism or war) (“Force Majeure Event”).
3.3.2 The Chamber reserves the right to reschedule an event in case of a Force Majeure Event.
4 Limitation of liability
4.3 Our maximum aggregate liability for to you and any guest or attendee whose attendance is booked and/or paid for by you and all losses, claims, demands, damages, costs and/or expenses of any kind howsoever arising out of or in connection with any event (including in respect of negligence) shall not exceed the price paid for the event in question.
4.4 Nothing in these Terms shall restrict and/or exclude in any way our liability for
4.4.1 death or personal injury resulting from our negligence;
4.4.2 fraud or fraudulent misrepresentation.
1. How we use your personal information
1.2 Please take the time to read these, as they include important terms which apply to you.
2. Our right to vary the Terms
2.1 We have the right to revise and amend these Terms at any time in our sole discretion.
2.2 You will be subject to the policies and Terms in force at the time that you register as a Member or order products from us, unless any change to those policies or the Terms is required to be made by law or governmental authority (in which case it will apply to orders previously placed by you).
3. Third party rights
A person who is not party to the Terms or a Contract shall not have any rights under or in connection with them under the Contracts (Rights of Third Parties) Act 1999.
4.1 If a court or any other competent authority finds that any provision of these Terms (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed deleted, and the validity and enforceability of the other provisions of the Terms shall not be affected.
4.2 If any invalid, unenforceable or illegal provision of the Terms would be valid, enforceable and legal if some part of it were deleted, the provision shall apply with the minimum modification necessary to make it legal, valid and enforceable.
5. Governing law and jurisdiction
In the event of any dispute or claim arising out of or in connection with these Terms or its subject matter or formation (including non-contractual disputes or claims):
5.1.1 These Terms shall be governed by, and construed in accordance with, English law
5.1.2 The parties irrevocably submit to the exclusive jurisdiction of the courts of England and Wales.
Articles of Association
Click here to read the Articles of The Association